POLICIES & PROCEDURES

C.O.E. Academy

Parent & Student Handbook 

2023-2024

Our Mission

Our mission is to provide a safe environment where every student experience is success. Our school fosters an environment which cultivates our students’ social, academic and vocational growth needed to become productive members of society.

Our Vision

Our Vision is to motivate, educate and prepare our students to be independent, well-rounded members of our community. Providing our students with hope and knowledge today, will ensure their success tomorrow.

Educational Philosophy

C.O.E. Academy provides a humanistic learning environment for children with learning differences. Education and scientific research indicates that highly structured, intensive education is the most appropriate teaching method for students in this population. Research also indicates that these individuals benefit most from a multifaceted approach to learning.

In a collaborative effort with parents, C.O.E. Academy has developed an innovative program to accommodate the individual needs of each student. Each aspect of the program represents a continuum of services and environments from the most restrictive, to transition to a regular education classroom.

Together with parents, C.O.E. Academy provides each student with an individualized education program. The programming combines systematic instructional techniques based on the principles of applied verbal behavior, visual cueing systems, communication training, sensory integration, structured teaching, and direct social skill instruction.

Several groupings are taken into account. They include age, cognitive ability, the severity of behavioral symptoms, and the need for structure. Classes emphasize the development of communication, self-help, independence, social, motor, sensory integration, and cognitive skills. Strategies employed are based on the unique learning characteristics of each individual.

Reading, mathematics, and handwriting are part of the curriculum when students demonstrate the prerequisite skills. Specifically, the "Edgenuity Curriculum", is implemented with this population.

Great emphasis is placed on staff training and development. The school recognizes and supports ongoing training in research-based educational practices with measurable positive outcomes.

Embedding Therapies Philosophy

Educational programming at C.O.E. Academy incorporates intensive structured teaching methods. These methods focus on the enhancement of communication skills, the facilitation of learning readiness skills, and the development of academic learning with the integration of occupational, and speech/language therapies into the classroom curriculum.

Due to the ongoing need for these related therapies by most individuals with learning differences, the “pull-out” model of direct services must be altered to effectively provide for more comprehensive therapy interventions. In order to effectively serve the individual needs, a shift from a “pull-out” therapy model to an embedded, collaborative, classroom

model is necessary. Each child’s implementation of appropriate interventions across classroom activities. Therapy goals are addressed through the collaboration of licensed therapists and teachers and paraprofessionals trained by these therapists in all intervention strategies.

Lastly, and most importantly, the school recognizes that these embedded therapies are effective in meeting the communication needs of students. The school’s philosophy of embedded therapies reinforces the structure and intensive programming techniques that are incorporated through the school classrooms.

Enrollment

All children enrolled in C.O.E. Academy must have an Individualized Educational Plan (IEP). No child may attend the school until the IEP team (parent and school staff) has completed and signed a current IEP.

Computer and On-Line Use Policy

Technology can greatly enhance the instructional programs as well as the efficiency of the district. The Board recognizes that careful planning is essential to ensure the successful, equitable, and cost-effective implementation of technology-based materials, equipment, systems, and networks. Computers and use of the school network online services support learning and enhance instruction as well as assist in the administration. Computer networks allow people to interact with many computers; the Internet allows people to interact with hundreds of thousands of networks. All computers are to be used in a responsible, efficient, ethical, and legal manner. Failure to adhere to this policy and the guidelines below will result in the revocation of the user’s access privilege.

It is the policy of C.O.E. Academy to: (a) prevent user access over its computer network to, or transmission of, inappropriate material via the Internet, electronic mail, or other forms of direct electronic communications; (b) prevent unauthorized access and other unlawful online activities; (c) prevent unauthorized online disclosure, use, or dissemination of personal identification information of minors; and (d) comply with the Children’s Internet Protection Act [Pub. L. No.

106-554 and 47 USC 254(h)].

Unacceptable uses of the computer/network include but are not limited to:

1. Violating the conditions of the Florida Revised Code dealing with students’ and employees’ rights to privacy.

2. Using profanity, obscenity, or other languages which may be offensive to another user.

3. Reposting or forwarding personal communication without the author’s prior consent.

4. Copying commercial software in violation of copyright law.

5. Using the network for financial gain, for commercial activity, or any illegal activity.

6. Accessing and/or viewing inappropriate material

7. Downloading of freeware or shareware programs without prior approval of the Director, Assistant Director, or Education Director

8. As required by the Children’s Internet Protection Act, prevention of inappropriate network usage includes: (a) unauthorized access, including so-called ‘hacking,’ and other unlawful activities; and (b) unauthorized disclosure, use, and dissemination of personal identification information regarding minors.

The Director, Assistant Director, and Technology Committee shall develop a plan to address the short and long-term technology needs and provide for compatibility of resources among school sites, offices, and other operations. As a basis for this plan, they shall examine and compare the costs and benefits of various resources and shall identify the blend of technologies and level of service necessary to support the instructional program. 

Because access to on-line services provides connections to other computer systems located all over the world; users (and parents of users who are under 18 years old) must understand that neither the school nor the district can control the content of the information available on these systems. Some of the information available is controversial and sometimes offensive.

The Board does not condone the use of such materials. Employees, students, and parents of students must be aware that the privileges to access online services are withdrawn from users who do not respect the rights of others or who do not follow the rules and regulations established. A user’s agreement is signed to indicate the user acknowledgment of the risks and regulations for computer and on-line use.

Access to Inappropriate Material

To the extent practical, technology protection measures (or “Internet filters”) shall be used to block or filter the Internet, or other forms of electronic communications, and access to inappropriate information.

Specifically, as required by the Children’s Internet Protection Act, blocking shall be applied to visual depictions of material deemed obscene or child pornography, or to any material deemed harmful to minors.

Guidelines and Procedures

The following guidelines and procedures shall comply with the staff, students or community members who are specifically authorized to use the district’s computers or online services These apply also to computer usage after school hours and access during breaks.

1. Use appropriate language. Do not use profanity, obscenity, or other languages which may be offensive to other users. Illegal activities are strictly forbidden.

2. Do not reveal your home address or phone number or those of other students or colleagues.

3. Note that electronic mail (e-mail) is not guaranteed to be private. Systems managers have access to all messages relating to or in support of illegal activities and such activities may be reported to the authorities.

4. Use of the computer and/or network is not for financial gain or any commercial or illegal activity.

5. The network should not be used in such a way that it disrupts the use of the network by others.

6. All communications and information accessible via the network should be assumed to be the property of the district.

7. Rules and regulations of online etiquette are subject to change by the administration.

8. The user in whose name an online service account is issued is responsible for its proper use at all times. Users shall keep personal account numbers, home addresses, and telephone numbers private. They shall use this system only under their account numbers issued by the district.

9. The system shall be used only for purposes related to education or administration. Commercial, political, and/or personal use of the system is strictly prohibited. The administration reserves the right to monitor any computer activity and online communications for improper use.

10. Users shall not use the system to encourage the use of drugs, alcohol, or tobacco nor shall they promote unethical practices, or any activity prohibited by law or Board policy.

11. Users shall not view, download, or transmit material that is threatening, obscene, disruptive, or sexually explicit or that could be construed as harassment or disparagement of others based on their race, national origin, citizenship status, sex, sexual orientation, age, disability, religion, or political beliefs.

12. Copyrighted material may not be placed on the system without the author’s permission.

13. Vandalism results in the cancellation of the user’s privileges. Vandalism includes unloading/downloading any inappropriate material, creating computer viruses and/or any malicious attempt to harm or destroy equipment or materials or the data of any other user.

14. Users shall not read other users’ mail or files; they shall not attempt to interfere with other users’ ability to send or receive electronic mail, nor shall they attempt to read, delete, copy, modify or forge other users’ mail.

15. Users are expected to keep messages brief and use appropriate language.

16. Users shall report any security problems or misuse of the network to the teacher or the Director, Assistant Director, or Educational Director.

It shall be the responsibility of all members of C.O.E. Academy staff to educate, supervise and monitor appropriate usage of the online computer network and access to the Internet in accordance with this policy, the Children’s Internet Protection Act, the Neighborhood Children’s Internet Protection Act, and the Protecting Children in the 21st Century Act.

Procedures for disabling or otherwise modifying any technology protection measures shall be the responsibility of The Director or his/her designated representative.

The Director or designated representatives will provide functioning age-appropriate training for students who use C.O.E. Academy Internet facilities. The training provided will be designed to promote the school’s commitment to:

1. The standards and acceptable use of Internet services as outlined in the Computer and On-line Use and Safety Policy;

2. Student safety about:

1. safety on the Internet;

2. appropriate behavior while online, on social networking Web sites, and in chat rooms; and

3. cyberbullying awareness and response.

And compliance with the E-rate requirements of the Children’s Internet Protection Act (“CIPA”).

Student Cell Phone Policy

Students are permitted to bring personal cellular phones to school. Students must turn their cell phones off during school hours. All other electronic equipment is not permitted at school unless written permission is given by the classroom teacher.

Suspension & Expulsion of Students

The main focus of C.O.E. Academy is to support the educational curriculum for children with learning differences. C.O.E. Academy's Planning Committee recognized that several challenging behaviors manifest from the disabilities to be served. Minimizing challenging behaviors will be one of the focuses of C.O.E. Academy. By implementing positive behavior supports, providing students with the skills to make choices and communicate their needs, effective teaching strategies, high staff-to-student ratios, and high rates of student engagement, inappropriate behaviors are decreased. Individualized behavior plans are incorporated into IEPs as needed.

However, if a situation arises that involves serious violations noted below, expulsion may be appropriate at the discretion of the school board. Serious violations include, but are not limited to:

NO ALCOHOL OR OTHER ILLEGAL DRUGS. A student shall not posses, use, conceal, sell, offer to sell, or be under the influence of alcohol or illegal drugs. Sale or the distribution of any of the foregoing may result in expulsion.

NO WEAPONS. A student shall not possess, handle, transmit, conceal, or use an implement designed to be used as a dangerous weapon. Violation of this rule results in referral by school personnel to the juvenile justice system and may result in expulsion.

INTENTIONAL ARSON. A student shall not burn property or cause property to be burned. Violations of this rule may result in expulsion.

EXPLOSIVES. A student shall not possess, handle, transmit, conceals, or use any form of fireworks, explosive devices, or substances which can be used as explosives. Violations of this rule may result in expulsion.

Other serious offenses follow the guidelines of the IEP.

Drug Prevention

The use of illicit drugs among students at C.O.E. Academy is not tolerated; however, due to the abstract nature of teaching drug abuse prevention to students, the school chooses to focus on parental support in the use of prescription medications that may be prescribed for their child attending C.O.E. Academy.

Use of Tobacco on School Premises

C.O.E. Academy prohibits the use of any substance containing tobacco in or on school grounds or at any school-sponsored function. The school posts No-Smoking signs in the school building.

Anti-Harassment, Intimidation, and Bullying

“Harassment, intimidation, or bullying” means either of the following:

• Any intentional written, verbal, graphic, or physical act that a student or group of students exhibited toward another particular student more than once and the behavior both:

• Causes mental or physical harm to the other student; and

• Is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening or abusive educational environment for the other student

• Violence within a dating relationship.

• Harassment, Intimidation, or Bullying also means electronically transmitted acts i.e., Internet, cell phone, personal digital assistance (PDA) or wireless hand- held device that a student has exhibited toward another particular student more than once and the behavior both:

• Causes mental or physical harm to another student/school personnel; and

• Is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening or abusive educational environment for the other student/school personnel.

In evaluating whether conduct constitutes harassment, intimidation, or bullying, special attention should be paid to the words chosen or the actions taken, whether such conduct occurred in front of others or was communicated to others, how the perpetrator interacted with the victim, and the motivation, either admitted or appropriately inferred.

A school-sponsored activity shall mean any activity conducted on or off school property.

Types of Conduct

• Harassment, intimidation, or bullying can include many different behaviors including overt intent to ridicule, humiliate or intimidate another student or school personnel.

Examples of conduct that could constitute prohibited behaviors, Physical violence and/or attacks;

• Threats, taunts, and intimidation through words and/or gestures;

• Extortion, damage, or stealing of money and/or possessions; Exclusion from the peer group or spreading rumors; and,

• Repetitive and hostile behavior with the intent to harm others through the use of information and communication technologies and other Web-based/online sites (also known as “cyber-bullying”), such as the following:

• Posting slurs on Web sites where students congregate or on Web logs (personal online journals or diaries);

• Sending abusive or threatening instant messages;

• Using camera phones to take embarrassing photographs of students and posting them online; and,

• Using Web sites to circulate gossip and rumors to other students;

• Excluding others from an online group by falsely reporting them for inappropriate language to Internet service providers.

Complaint Processes

Publication of the prohibition against harassment, intimidation, and bullying and related procedures.

The prohibition against harassment, intimidation, and bullying shall be publicized in any student handbooks and in any of the publications that set forth the comprehensive rules, procedures, and standards of conduct for schools and students. In addition, information regarding the policy shall be incorporated into employee training materials. The following statement shall be included:

Harassment, intimidation, or bullying behavior by any student/school personnel in C.O.E. Academy is strictly prohibited, and such conduct may result in disciplinary action, including suspension and /or expulsion from school. “Harassment, intimidation, or bullying means any intentional written, verbal graphic or physical acts including electronically transmitted acts i.e., Internet, cell phone, personal digital assistant (PDA), or wireless hand-held device, either overt or covert, by a student or group of students toward other students/school personnel with the intent to harass, intimidate, injure, threaten ridicule, or humiliate. Such behaviors are prohibited on or immediately adjacent to school grounds, at any school-sponsored activity, on school-provided transportation, or at any official bus stop that a reasonable person under the circumstances should know will have the effect of:

• Causing mental or physical harm to the other student/school personnel including placing an individual in reasonable fear of physical harm and/or damaging of students’/personal property; and,

• Is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening, or abusive educational environment for the other student/school personnel.

Complaints Formal Complaints

Students and/or their parents or guardians may file reports regarding suspected harassment, intimidation, or bullying. Such written reports shall be reasonably specific including the person(s) involved, the number of times and places of the alleged conduct, the target of suspected harassment, intimidation /or bullying, and the names of any potential student or staff witnesses. Such reports may be filed with any school staff member or administrator, and they shall be promptly forwarded to the building principal for review and action, as necessary. 

Informal Complaints

Students, parents or guardians, and school personnel may make informal complaints of conduct that they consider to be harassment, intimidation and/or bullying by verbal report to a teacher, school administrator, or other school personnel. Such informal complaints shall be reasonably specific as to the actions giving rise to the suspicion of harassment, intimidation, or bullying, including person(s) involved, number of times and places of the alleged conduct, the target of the prohibited behavior(s), and the names of any potential student or staff witnesses. A school staff member or administrator who receives an informal complaint shall promptly document the complaint in writing, including the above information. This written report by the school staff member and/or administrator shall be promptly forwarded to the principal for review and action.

Students who make informal complaints as set forth above may request that their name be maintained in confidence by the school staff member(s) and administrator(s) who receive the complaint. The anonymous complaints shall be reviewed, and reasonable action will be taken to address the situation, to the extent, such actions may be taken that (1) does not disclose the source of the complaint, and (2) is consistent with the due process rights of the student(s) alleged to have committed acts of harassment, intimidation and/or bullying.

School Personnel Responsibilities and Intervention Strategies Teachers and other School Staff

Teachers and other school staff, who witness acts of harassment, intimidation, or bullying, as defined above, shall promptly notify the building principal and/or his/her designee of the event observed and shall promptly file a written incident report concerning the events witnessed. Teacher and other school staff who receive student or parent reports of suspected harassment, intimidation or bullying shall promptly notify the principal and/or his/her designees. If the report is an informal complaint by a student that is received by a teacher or other professional employee, he or she shall prepare a written report of the informal complaint which shall be promptly forwarded (no later than the next school day) to the principal or his/her designee.

In addition, to addressing both informal and formal complaints, school personnel are encouraged to address the issue of harassment, intimidation or bullying in other interactions with students. School personnel may find opportunities to educate students about harassment, intimidation and bullying and help eliminate such prohibited behaviors through class discussions, counseling, and reinforcement of socially appropriate behavior. School personnel should intervene promptly whenever they observe student conduct that has the purpose or effect of ridiculing, humiliating, or intimidating another student/school personnel, even if such conduct does not meet the formal definition of “harassment, intimidation or bullying.”

Administrator Responsibilities Investigation

The principal and or his/her designee shall be promptly notified of any formal or informal complaint of suspected harassment, intimidation, or bullying. Under the direction of the principal or his/her designee, all such complaints shall be investigated promptly. A written report of the investigation shall be prepared when the investigation is complete. Such report shall include findings of fact, a determination of whether acts of harassment, intimidation or bullying were verified, and, when prohibited acts are verified, a recommendation for intervention, including disciplinary action shall be included in the report. Where appropriate, written witness statements shall be attached to the report.

Notwithstanding the foregoing, when a student making an informal complaint has requested anonymity, the investigation of such complaint shall be limited as is appropriate in of the anonymity of the complaint. Such limitation of investigation may include restricting action to a simple review of the complaint (with or without discussing it with the alleged perpetrator), subject to receipt of further information and/or the withdrawal by the complaining student of the condition that his/her report be anonymous.

Remedial Actions

Verified acts of harassment, intimidation, or bullying shall result in an intervention by the building principal or his/her designee that is intended to ensure that the prohibition against harassment, intimidation or bullying behavior is enforced, with the goal that any such prohibited behavior will cease.

Harassment, intimidation, or bullying behavior can take many forms and can vary dramatically in seriousness and impact on the targeted individual and other students. Accordingly, there is no one prescribed response to verified acts of harassment, intimidation, or bullying. While conduct that rises to the level of “harassment, intimidation or bullying,” as defined above will generally warrant disciplinary action against the perpetrator of such prohibited behaviors whether and to what extent to impose disciplinary action (detention, in and out-of-school suspension; or expulsion) is a matter for the professional discretion of the principal. The following sets forth possible interventions for principals to enforce the Board’s prohibition against “harassment, intimidation or bullying.”

Non-disciplinary Interventions

When verified acts of harassment, intimidation, or bullying are identified early and/or when such verified acts do not reasonably require a disciplinary response, students may be counseled as to the definition of harassment, intimidation or bullying, its prohibition, and their duty to avoid any conduct that could be considered harassing, intimidating, or bullying.

If a complaint arises out conflict between students or groups or students, peer mediation may be considered. Special care, however, is warranted in referring such cases to peer mediation. A power imbalance may make the process intimidating for the victim and therefore inappropriate. The victim’s

communication and assertiveness skills may be low and could be further eroded by fear resulting from past intimidation and fear or future intimidation. In such cases, the victim should be given additional support. Alternatively, peer mediation may be deemed inappropriate to address the concern.

Disciplinary Action

When acts of harassment, intimidation and bullying are verified and a disciplinary response is warranted, students are subject to the full range of disciplinary consequences. Anonymous complaints that are not otherwise verified, however, shall not be the basis for disciplinary action.

In an out-of-school suspension may be imposed only after informing the accused perpetrator of the reasons for the proposed suspension and giving him/her an opportunity to explain the situation.

Expulsion may be imposed only after a hearing before the Board of Directors, a committee of the Board or an impartial hearing officer designated by the Board. This consequence shall be reserved for serious incidents of harassment, intimidation and bullying and/or when past interventions have not been successful in eliminating prohibited behaviors.

Intervention Strategies General

In addition to the prompt investigation of complaints of harassment, intimidation or bullying and direct intervention when such prohibited acts are verified, other school actions may ameliorate any potential problem with harassment, intimidation or bullying in school or at school-sponsored activities. While no specific action is required and school needs for such interventions may vary from time to time, the following list of potential intervention strategies shall serve as a resource for administrators and school personnel:

• Respectful responses to harassment, intimidation or bullying concerns raised by students, parents, or school personnel.

• Planned professional development programs addressing targeted Individuals’ problems; including what is safe and acceptable Internet use.

• Data collection to document victim problems to determine the nature and scope of the problem;

• Use of peers to help ameliorate the plight of the victim and include them in group activities;

• Avoidance of sex stereotyping (e.g., Males need to be strong and tough);

• Awareness and involvement on the part of all school personnel and parents with regard to victim problems;

• An attitude that promotes communication, friendship, assertiveness skills and character education;

• Modeling by school personnel of positive, respectful, and supportive behavior toward students;

• Creating a school atmosphere of team spirit and collaboration that promotes appropriate social behavior by students in support of others;

• Employing classroom strategies that instruct students how to work together in a collaborative and supportive atmosphere; and

• harassment, intimidation and bullying task forces, programs and other initiatives involving volunteers, parents, law enforcement and community members.

• Intervention Strategies for Protecting Victims

• Supervise and discipline offending students fairly and consistently;

• Provide adult supervision during recess, lunch time, bathroom breaks and in the hallways during times of transition;

• Maintain contact with parents and guardians of all involved parties;

• Provide counseling for the victim if assessed that it is needed;

• Inform school personnel of the incident and instruct them to monitor the victim and the offending party for indication of harassing, intimidating or bullying behavior. Personnel are to intervene when prohibited behaviors are witnessed;

• Check with the victim daily to ensure that there has been no incidents of harassment/intimidation/bullying or retaliation from the offender or other parties.

Reporting Obligations

Report to the Parent or Guardian of the Perpetrator

• If after investigation, acts of harassment, intimidation or bullying by a specific student are verified, the building principal or his/her designee shall notify in writing the parent or guardian of the perpetrator of that finding. 

• If disciplinary consequences are imposed against such student, a description of such discipline shall be included in such notification.

• If after investigation, acts of harassment, intimidation or bullying against a specific student are verified, the building principal or his/her designee shall notify the parent or guardian of the victim of such finding. In providing such notification, care must be taken to respect the statutory privacy rights of the perpetrator of such harassment, intimidation, or bullying.

• List of verified acts of harassment, intimidation, or bullying.

Police and Child Protective Services

• Allegations of criminal misconduct will be reported to law enforcement, and suspected child abuse must be reported to Child Protective Services, per required timelines.

• C.O.E. Academy must also investigate for the purpose of determining whether there has been a violation of the C.O.E. Academy Policy and Procedure, even if law enforcement or CPS is also investigating. All Autism Model personnel must cooperate with investigations by outside agencies.

In addition to, or instead of, filing a bullying/harassment/intimidation complaint through this policy, a complaint may choose to exercise other options, including but not limited to filing a complaint with outside agencies or filing a private lawsuit. Nothing prohibits a complaint from seeking redress under any other provision of the Revised Code or common law that may apply.

Training

Orientation sessions for students shall introduce the elements of this policy and procedure. Students will be provided with age-appropriate information on the recognition and prevention of harassment, intimidation or bullying, and their rights and responsibilities under this and other district policies, procedures, and rules, at student orientation sessions and on other appropriate occasions.

Parents will be provided with information about this policy and procedure, as well as information about other school rules and disciplinary policies. 

Information regarding the policy on harassment/intimidation/bullying behavior shall be incorporated into employee training materials and volunteers with direct contact with students. 

School personnel members are encouraged to address the issue of harassment/intimidation/bullying in other interaction with students. School personnel may find opportunities to educate students about bullying and eliminate bullying behavior through classroom discussions, counseling, and reinforcement of socially appropriate behavior. School personnel should intervene promptly whenever they observe student conduct that has the purpose of effect of ridiculing, humiliating, or intimidating another student/school personnel, even if such conduct does not meet the formal definition of “harassment/intimidation/bullying.”

Student Attendance Policy

One criterion of a student’s success in school is regular and punctual attendance. Frequent absences may lead to poor academic work, lack of social development, and possible academic failure. Regular attendance is of utmost importance for school interest, social adjustment, and scholastic achievement. No single factor may interfere with a student’s progress more quickly than frequent tardiness or absence.

According to state law, it is the obligation of every parent or guardian to ensure that every child under his or her care and supervision receives adequate education and training and, if of compulsory attendance age, attends school. Continuity in the learning process and social adaptation is seriously disrupted by excessive absences. In most situations, the work missed cannot be made up adequately. Students who have good attendance generally achieve higher grades, enjoy school more and are more employable after leaving school.

For at least these reasons, the Board of Education believes that a student must satisfy two basic requirements in order to earn full class credit:

Absences may be classified as either excused or unexcused. In accordance with the law, the school may impose appropriate penalties that relate directly to classes missed while unexcused. The administration shall develop regulations to implement appropriate penalties. Students and parents or guardians may appeal any penalties imposed as set forth in the regulation.

Classifications of Absences

Excused absences are defined as:

• Satisfy all academic requirements, and

• Exhibit good attendance habits as stated in this policy.

• Absences because of temporary illness or injury.

• A student who is absent for an extended period due to physical, mental, or emotional disability.

• A student who is pursuing a work-study program under the supervision of the school.

• A student who is attending any school-sponsored activity.

• Absences by those who are in the custody of court or law enforcement authorities.

• Absences determined by school administration to be excusable, such as doctor’s appointments or appointments with outside agencies.

Excessive excused absences will require verification from the appropriate doctor, dentist, agency, etc. Parents or guardians must notify the appropriate attendance office within 48 hours (excluding weekends) when their child will not be in school. When the absences have been deemed excused by school administration, students are expected to make up work and will be allowed two school days to make up work for each day of absence. For example, if a student is absent for 2 days, he or she will be allowed 4 days to make up work. Students under a block scheduling system will be allowed two school days to complete make up work for each day of school they missed. All major projects are due on the day specified. Out-of-school suspensions will not count as absences, and work may be made up for partial credit only unless the building administrator has determined otherwise.

Absences because of doctor’s appointments, outside agency appointments, or juvenile court appearances may be considered excused with appropriate documentation of the appointment. The absences may be considered unexcused until the appropriate documentation has been provided to the school’s administration. At that time, the school’s administration may deem the absences to be excused. If appropriate documentation of the appointment is not provided to the school, the absence may remain as unexcused.

All students will be allowed no more than 10 days of excused absences per school year. Absences for secondary school students will be documented in class periods. Once students have exceeded the approved number of excused absences, and there are more absences, written documentation from a practitioner or agency may be required in order for the absences to not only be considered excused but to also address the reasons for the excessive absences. The absences may, therefore, be considered unexcused until the appropriate documentation is provided to the school’s administration.

Prearranged Absences

Family vacations during school time are strongly discouraged, as they are counted towards total student absences which may exceed the specified limit and may become unexcused absences. Vacations should be planned for times when school is not in session. Parents are encouraged to follow the school approved calendar for scheduled breaks. A written request for a prearranged absence should be made at least a period of time equal to the length of time the student will miss school and presented to the school’s administration. For example, a one-day absence would require a one-day notice. All assignments are due prior to the period of absence unless otherwise specified by a teacher.

Weather

Parents and guardians are expected to take the responsibility for determining whether it is safe to send their child to school due to severe weather. When we makes the decision to close school or have a delayed start to the school day due to severe weather, the student will not be penalized for the duration of the closure.

School-sponsored Activities

Absences incurred when students miss class because of participation in school field trips, musical performances, student conferences, or other school-related activities will be considered excused. Teachers and administrators will be provided with a list of students participating in such activities at least 48 hours in advance. Assignments are to be completed and turned in prior to a school sponsored trip unless otherwise specified by a teacher. Administrators or teachers may refuse a student the right to participate if academic, behavioral and attendance expectations are not being met.

Unexcused Absences

An unexcused absence is defined as an absence that is not covered by one of the foregoing excused absence exceptions. Each unexcused absence shall be entered on the student’s record. The parents or guardians of the student receiving an unexcused absence will be notified by the school of the unexcused absence whenever possible. When students accumulate 3 days or more of unexcused absences, a letter will be sent to the parents and guardians notifying them of the school’s concern. If after a further period of time, there is no significant improvement in the student’s attendance, or the student’s attendance continues to accrue in unexcused absences to a total of 5 days, the parents or guardians will receive another notification in writing. If upon further days of unexcused absences totaling 7 days, the school will file a notice of non-compliance. If the student continues to demonstrate unexcused absences which have accrued to 10 days, the school will follow the state procedure. 

Students with excessive absences may be designated as “habitually truant” and shall be reported to the Florida Department of Education. When a student demonstrates excessive unexcused absences, the student, parents, and school, working together to determine the cause of the absences. The school may use site-based teams to address academic and behavioral concerns, use an attendance contract with the student and parent or guardian; make referrals to outside agencies if deemed appropriate to remediate the causal factors for the unexcused absences. In accordance with the law, the school may impose academic penalties which relate directly to classes missed while unexcused. The administration shall develop regulations to implement appropriate penalties. Students with unexcused absences are expected to make up work and will receive partial credit towards the earned grade.

Tardiness

Tardiness is defined as the appearance of a student without proper excuse after the scheduled time that a class begins. Because of the disruptive nature of tardiness and the detrimental effect upon the rights of the non-tardy student to uninterrupted learning, penalties shall be imposed for excessive tardiness. Parents or guardians shall be notified of all penalties regarding tardiness. Students with excessive tardiness to class or who habitually leave school early for reasons other than those listed under reasons for excused absence, may be placed on an attendance contract and/or referred for truancy proceedings. A student who has excessive tardiness may be designated at “Habitually Tardy” and the administration may impose penalties associated with such designation.

In an unavoidable situation, a student detained by another teacher or administrator shall not be considered tardy provided that the teacher or administrator gives the student a pass to enter his next class. Teachers shall honor passes presented in accordance with this policy.

Truancy

If a student is absent without a signed parental excuse or if the student leaves school or a class without permission of the teacher or administrator in charge, the student shall be considered truant. “Habitually truant” shall be defined as a student of compulsory attendance age who has four unexcused absences during any school year. Absences due to suspension or expulsion shall not be counted in the total of unexcused absences.

Penalties

In accordance with law, the school may impose appropriate penalties that relate directly to classes missed while truant. The administration shall develop regulations to implement appropriate penalties for truancy.

On the fourth tardy and early out, the teacher will contact the parent or guardian.

On the fifth tardy and early out, or an accumulation of five tardiness for any and all classes, a referral may be written, the student may have an administrative conference and may receive disciplinary consequences, and the parent will be notified. At that time, the student will be notified of the consequence for further incidences of tardiness. 

A student with a habitual attendance problem of unexcused absences will be referred by the Administrative Assistant or Classroom Teacher to the Director. Ten days of unexcused absence in the year is reason for the Director to refer the child to truancy authorities for investigation.

Guidelines to help determine when to keep your child home from school:

• Fever (temperature) reaching 100.0 or higher, Vomiting and/or Diarrhea (more than one abnormally loose stool in 24 hours) - the child may not return for one full day after the condition is determined to be normal.

• Skin rash

• Evidence of lice infestation

• Severe and / or deep coughing – Yellow or green mucous secretions from the nose

• Difficult or rapid breathing

• Conjunctivitis (pinkeye)

• Untreated infected patch of skin

• Stiff neck, which causes pain for the child to touch his chin to his chest.

• Flu-like symptoms (sudden onset of chills, fever, headache, body-ache, sore throat, and a dry hacky cough)

• Strep throat symptoms (usually sudden onset of fever, headache, difficulty swallowing and occasionally earache, abdominal pain, and vomiting)

• Any child who does not feel well enough to participate in class activities but is not exhibiting any other symptoms listed above

Children who contract a communicable disease will be excluded from school during the communicable phase of the illness. They will only be re-admitted to school upon the written advisement of a family physician / pediatrician. Compliance with this request will help minimize the spread of disease among the children, faculty, and staff.

A student with a habitual attendance problem of unexcused absences will be referred for an attendance hearing with the Director. Ten days of unexcused absence in the year is reason for the Director to refer the child to truancy authorities for investigation.

Health Examinations and Immunizations

C.O.E. Academy may deny admission to a pupil otherwise exempted from the chicken pox immunization requirement if the director of the state department of health notifies the school’s principal or chief administrative officer that a chicken pox epidemic exists in the school’s population. The denial of admission shall cease when the director notifies the principal or officer that the epidemic no longer exists.

The academic standing of a pupil who is denied admission during a chicken pox epidemic is preserved by C.O.E. Academy, and the days the student misses school due to a chickenpox epidemic will be considered an approved absence.

Asthma Inhaler

Students may carry an asthma inhaler and self-administer as directed by a physician. The asthma inhaler permission form must be filled out and signed by a physician.

Peanut and Food Allergies

Food allergies can be life threatening. The risk of accidental exposure to foods can be reduced in the school setting if schools work with students, parents, and physicians to minimize risks and provide a safe educational environment for food-allergic students.

Family’s Responsibility

• Notify the school of the child’s allergies.

• Work with the school team to develop a plan that accommodates the child’s needs throughout the school including in the classroom, in the cafeteria, in after- care programs, during school-sponsored activities, and on the school bus, as well as a Food Allergy Action Plan.

• Provide written medical documentation, instructions, and medications as directed by a physician, using the Food Allergy Action Plan as a guide. Include a photo of the child on written form.

• Provide properly labeled medications and replace medications after use or upon expiration.

• Provide emergency contact information.

School’s Responsibility

• Be knowledgeable about and follow applicable federal laws including ADA, IDEA, Section 504, and FERPA and any state laws or district policies that apply. Review the health records submitted by parents and physicians.

• Include food-allergic students in school activities. Students should not be excluded from school activities solely based on their food allergy.

• Assure that all staff who interact with the student on a regular basis understands food allergy, can recognize symptoms, knows what to do in an emergency, and works with other school staff to eliminate the use of food allergens in the allergic student’s meals, educational tools, arts and crafts projects, or incentives.

• Designate school personnel who are properly trained to administer medications in accordance with the State Nursing and Good Samaritan Laws governing the administration of emergency medications.

• Be prepared to handle a reaction and ensure that there is a staff member available who is properly trained to administer medications during the school day regardless of time or location.

• Review policies/prevention plan with the core team members, parents/guardians, student (age appropriate), and physician after a reaction has occurred.

• Discuss field trips with the family of the food-allergic child to decide appropriate strategies for managing the food allergy.

• Take threats or harassment against an allergic child seriously.

Student’s Responsibility within appropriate ability level as determined by parents and staff

• Should not trade food with others.

• Should not eat anything with unknown ingredients or known to contain any allergen.

• Should be proactive in the care and management of their food allergies and reactions based on their developmental level.

• Should notify an adult immediately if they eat something they believe may contain the food to which they are allergic.

Student Classroom Assignments

Student movement to a new classroom can occur at any time throughout the year based on a student’s age, progress towards goals and other factors. C.O.E. Academy staff and administration will work with parents to assist students in a smooth transition.

Graduation Policy

Students and parents may elect to continue educational programming at C.O.E. Academy through their 22nd birthday. 

Hours of Operation

C.O.E. Academy Instructional Hours are 8:00 am until 3:00 pm. Students may enter the building at 7:30. 

Transportation

C.O.E. Academy does not provide transportation to or from school. C.O.E. Academy will provide transportation from school and back on school sponsored activities taking place off campus.

Lunches

Parents/guardians are responsible for providing a lunch including a drink for their child every day. A microwave and refrigerator are available.

Student Dress Code Policy

The purpose of the policy is to ensure comfort and safety for all students. 

Please be sure your child is dressed with the following issues in mind:

1. All clothing should be comfortable on your child, including shoes, belted items, and heavier clothing for the winter.

2. For all students, make sure their midriff is covered completely.

3. For all students, shorts and skirts should be finger-tip length or longer.

4. For all students, please provide a change of clothes if your child has toileting issues.

5. For all students, make sure that pants and skirts cover all buttocks areas.

6. For all students, any print or graphics on clothes must be non-threatening, non-sexual, non-discriminatory, and not portraying illegal or violent issues.

7. For girls, make sure all tops completely cover their breast/cleavage area.

8. All tops and bottoms should be non-see-through material or have something other than underwear under the material. (A see-through top with a bra under it is not acceptable).

9. Footwear should be sturdy enough so that students can participate in gym activities.

We appreciate your cooperation with helping all our students!

Parent / Teacher Conferences

Parent-Teacher conferences are scheduled according to the school calendar. Parents are encouraged to stay connected with their child’s classroom teacher as needed during non-instructional times. Parents may request an I.E.P. meeting update at any time. The school will schedule the meeting within 30 days of the request. For I.E.P. updates, contact the Education Director to schedule the meeting.

Visitors

All visitors must report to the office and sign in and out for each visit to the school. All visitors must check in with office staff prior to entering any other area of the school.

Parent Observation Procedures

When requesting to observe your child in the classroom setting, the following procedures keep the classrooms running smoothly:

1. Schedule an observation time and date with the Education Director.

2. Check in at the front desk before going into the classroom. All individuals must have a pre-planned appointment to go into the classroom.

3. Follow classroom staff direction for an appropriate place to observe.

4. Please do not leave your spot except to stand and move slightly to get a better view.

5. Please do not talk with the staff or students unless they approach you. 

6. If you wish to discuss the activities in the class, please make an appointment with the classroom teacher. For the smooth operation of the classroom do not approach the teacher during your observation.

7. Please do not interrupt the classroom activities for any reason.

The school is excited to have parents and guardians involved in their child’s education. A coordinated effort with parents helps all children with their educational programming and development.

Our students’ parents are the true guardians of this school, and the strongest advocates for our children. Together we can accomplish tremendous things.

In the interest of serving all the students and recognizing the sensitivity of students with autism to changes in their environment, Parents/Guardians may be asked to leave the classroom if staff determines that the visitor’s presence is causing a student to have severe behaviors or is disruptive to the classroom activities.

Custody and Guardianship of Students

For parents of students who are not married, it is the responsibility of the custodial parent(s) to provide the school with a copy of a date-stamped court document indicating the custodial status of the child or children. The custodial parent maintains this responsibility to formally inform the school of any changes in custody through date-stamped court documents throughout the time the student is enrolled at C.O.E. Academy. If both parents maintain custody, it is the responsibility of both parents to present date-stamped court documents to this effect.

For individuals other than the parents, it is the responsibility of the person who maintains custody to provide the school with current date-stamped documents indicating the custodial status of the child.

Once a child reaches the age of majority (18 years old) custodial care is discontinued. If you are seeking guardianship of a student who is age 18 or older you are responsible for providing date-stamped court documents to the school which indicate the guardianship status of the student.

If  C.O.E. Academy does not receive up-to-date copies of court date-stamped documents, the school personnel will follow the most recent court documents available in the event of any student issues involving custody or guardianship.

Student Records

Student records are confidential and are protected by the "Privacy Act". Only school staff and the child's natural parents or legal guardians have access to the records. Parents must request access to student records through the Director.

Moving

Parents of students who move need to contact the school with updated information regarding their new address as soon as they are aware of the move and the date of the move. Parents who are moving their child to another educational setting must complete a "Withdrawal" form prior to the child's last day. The Education Director and Classroom teacher can assist in the transition of the student to their new school if enough preparation time is given to the school personnel.

Withdrawal

Parents may withdraw their child from C.O.E. Academy at any time through the completion of a withdrawal form. 

Field Trips

Classroom teachers may plan field trips to assist students with social, functional, or leisure skills after approval by the Director. All students who attend field trips must have a signed copy of the “Field Trip Permission Slip” at the school prior to attending the field trip. The classroom teacher is required to take all medical and emergency forms for all students attending the field trip with them.

Classroom teachers will indicate the advisability of including parents with each field trip. Parents may transport their own child / children in their person vehicle but may not transport any other students in their own vehicle.

Emergency Medical Form

Parents are required to complete the Emergency Medical Form and release of student form at the beginning of each school year.

Administration of Medication

In the case of prescribed medication, parents are responsible for providing the school with any medication in its original container and a doctor’s statement about how the medication is to be administered and filling out the Authorization for Medication form to allow the school personnel to administer the medication. A copy of the Authorization for Medication form is included after these policies.

Building Safety Plan

Fire and Tornado Drills

Each month the staff and students of C.O.E. Academy shall participate in a “real-time” fire and tornado drill as outlined by the State of Florida Department of Commerce, Division of State Fire Marshall.

Fire Emergencies

In the event of a fire that threatens C.O.E. Academy, you and the students follow the evacuation plan found in the disaster plan to appear later in the building safety plan.

Fire Emergencies Disaster Plan

If you notice a fire of any size, you are to go to the nearest fire pull station and activate the fire alarm by pulling down on the lever. Upon activation of the fire alarm, you are to guide all students and staff outside to the nearest exit.

Classroom teachers should take a head count of students and staff immediately upon exiting the building and every five minutes thereafter. Staff and students should re-enter the building only after being approved to do so by a member of the Administration. If the fire is not controlled, administration along with the fire department will provide instruction for staff and students in terms of further movement.

A call to the fire department should be made by via the cell phones located in the transportation vehicles or personal cellular / phones after the fire has been confirmed.

Tornado Emergencies

In the event a tornado warning is issued in the geographic area of C.O.E. Academy, all students and staff are to immediately go into the hallways. Teachers will take with them the classroom phone and student emergency medical forms. Students will sit along the wall. Everyone is to remain in the hallway until the warning has been lifted, or a member of the Administration or personnel from the outside with appropriate training gives the okay to leave.

Parents will be notified after the "all clear" has been established.

Lockdown Procedure

C.O.E. Academy will practice the lockdown procedure 4 times a year. Students and staff will lock all doors, cover all windows, turn off all electronics and remain silent in response to a dangerous threat to the school or surrounding neighborhoods, until the “ALL CLEAR” announcement is made. 

Bomb Threats / Terrorism

Bomb threats are considered an act of terrorism and are addressed in the Building Safety Plan below as terrorism.

Building Access Policy

Safety is a priority of C.O.E. Academy. We work to provide a safe environment for all students, staff, and visitors. Wearing identification badges and locking the doors accomplish this.

1. Identification Badges:

   • Employees wear their identification badges whenever they are on school grounds. If an employee should lose their badge, then they may be required to pay a fee to replace it.

   • All visitors are required to:

1. Ring the doorbell for entry to the school.

2. Sign in at the office.

3. Receive and wear an identification badge during their time on the school grounds.

4. If you should identify a visitor not wearing a badge, you should escort the person to be signed in. In the event a visitor refuses to sign in or wear an identification badge, the employee should call 911.

2. Doors locked:

   • All doors are locked between the hours of 8:00 am and 3:30 pm. Employees leaving the building for any reason during this time will have to enter through the front door.

If a serious accident or death of a student or staff member should occur during school hours or on school property:

1. Call 911 and begin first aide/ CPR.

2. Administrative Assistant calls the appropriate emergency contact.

3. Classroom staff removes all other students to a more appropriate location. If the incident occurs in a classroom, students should go to a sensory room, gym, or playground.

4. Director decides if closing the school is appropriate.

5. If the school does close, the Administrative Assistant with help from administration staff will begin calling van drivers, parents, and media to let them know of early dismissal.

6. Should the school remain open to the end of the school day; the director will write a letter going home to parents explaining the situation.

7. Classroom teachers do not leave until every student in their class has been picked up and they have talked with the Education Director. Para- Educators may leave when directed by teachers as the staff/ student ratio becomes appropriate. This staff ratio will be determined by a member of the administration team as appropriate to the specific needs of each classroom.

8. Administration team and School Board meet directly after school to discuss incident.

9. Director calls media with a statement.

If a serious accident or death occurs outside of school hours and property:

1. Administration team and available board members are contacted and meet immediately.

2. Team decides whether or not to close school the following day with director having final decision.

3. Director calls family to offer supports and sympathies.

4. If school does close for the following day, the administration will begin calling parents to pass along information. Should school not close for the following day, a letter will be written and sent home with students informing parents of the situation.

In the event of a funeral for a staff member or student:

1. Days before the funeral the administration under advisement of school board members decide whether or not to close school the day of the funeral.

2. A letter goes home to the parents explaining why the day is being taken off and when school will resume.

In the event of a disaster that requires evacuation:

1. Call 911 and inform of the situation. Follow directions of 911 operators in the event of injury.

2. Contact administration about the incident and the administration will inform the rest of the staff.

3. We will evacuate to the emergency parking lot at Flower Hospital. This will provide one safe place for all parents to find us easily.

4. A copy of the evacuation plan will be placed in visible area of the classroom along with the student emergency medical forms and vehicle evacuation plans. You will take assigned staff vehicles to load students using preference for those with the most seating. Teachers will also take classroom phones.

5. The Administrative Assistant will take a passenger seat in a vehicle with a cell phone and the emergency medical book. She will begin to call parents and give them appropriate information.

6. An Administrator will call media and Red Cross informing them of our move and where parents can pick up their children.

7. Teachers should bring appropriate medications and emergency supplies as pertaining to their classroom.

8. Administration will oversee the loading of vehicles with students and emergency kits.

9. Vehicles will proceed to Flower Hospital in a caravan drive.

10. Once at Flower Hospital those students requiring medical attention will be taken into the hospital immediately. A designated administrator will speak with hospital personnel and find out if a separate area is available for our staff and students to wait for parents. Until such an area is secured, staff and students will wait in the vans.

11. Students do not leave until their parents/ guardians or emergency contact person(s) have talked with the classroom teacher.

12. Students may only leave with people who are listed on the Release of Student Form. Copies of these forms will travel with the Administrative Assistant.

13. Teachers do not leave until all students in their class have been picked up and they have talked with the Education Director. Para Educators may leave as staff/ student ratio becomes appropriate and their class teacher has dismissed them. This staff ratio will be determined by a member of the administration team as appropriate to the specific needs of each classroom.

14. Students with guardians/ parents that lack transportation to pick them up will be provided a way home through the administration.

15. School will resume when the disaster has become safely and securely attended to by the appropriate relief personnel in the community. Parents and staff will be informed of this through media channels.

16. The administration and board will meet as soon as possible to plan accordingly.

In the event of a disaster that requires us to stay on school grounds with potential Lock Down:

1. Call 911 and follow directions of the 911 operators.

2. Classes will continue to run as scheduled with the exception that there will be no outside activities. If “Lock Down” is decided—no one leaves the building and no one enters the building until the “Lock Down” is lifted.

3. The Director will call the Red Cross and media with a statement and needed requests. The Director will determine if a “Lock Down” is needed.

4. The Administration Assistant will call parents and inform them of the situation. Parents will be encouraged to follow police and Red Cross directions for entering the area.

5.  Children will only be released to people listed on the Release of Student Form when the administration has lifted “Lock down.”

6. You will be required to stay in the building until police or other disaster personnel have made the area safe and secure.

7. Should the students and staff be required to stay in the building after regular school hours, schedules will be set with the help of administrative support staff.

8. Emergency supplies will be handed out as needed.

A disaster includes, but is not limited to community explosions, acts of terrorism, natural disasters, gas leaks and building damage.

In the event that a member of the administration team is out of the building, the highest-ranking administrator will assume responsibility for the duties of the absent administrator and delegate these responsibilities as appropriate.

In the event that a group of staff and students are out of the building on a field trip or other occurrence and a disaster happens back at the school or in their location:

1. The most senior staff person calls 911 as appropriate and evacuates as appropriate.

2. The same staff member calls the school and lets them know of their location and situation.

3. If the disaster takes place back at the school, the group will proceed to Flower Hospital and park in the back near the emergency entrance.

4. If the disaster happens to the group or in their location, the group will follow the directions of the local police or Red Cross personnel.

5. If a serious injury or death occurs on the field trip, call 911 and follow the directions of the operator.